Read the information below then complete the exercise that follows.
Company Name (This part may be centre aligned)
Company Address (This part may be centre aligned)
To: Recipient of Memo
From: Writer of Memo (Writer's Initials)
Date: Month Day, Year Subject:
Subject: Title of Memo in Initial Capitals
Organizations use memos to make requests, to give announcements, and sometimes to communicate reports. Memos that make requests or announcements are read quickly. For such memos, get to the point in the first paragraph--the first sentence, if possible. In other words, state what you want up front. In the format suggested here, you should single space your memos and use a serif typeface.
Skip a line between paragraphs. In memos that make requests or announcements, keep the sentence lengths and paragraph lengths relatively short. Sentences should average fewer than twenty words, and paragraphs should average fewer than seven lines. Also, keep the total memo length to under one page, if possible.
Sometimes companies use memos to communicate short reports (two pages or more). For these types of memos, the format changes. For instance, you often include illustrations, attach appendices, and break the memo's text into sections. If references arise in the memo, you include a list at the end. In memos that act as reports, the style changes as well. For instance, the sentences and paragraphs are typically longer than in memos that simply provide announcements or make requests.
For all types of memos, space your memo on the page so that it does not crowd the top. Also, send copies to anyone whose name you mention in the memo or who would be directly affected by the memo. Finally, remember that final paragraphs of memos that make requests or announcements should tell readers what you want them to do or what you will do for them.
Attachments.
Copy to:
Name to Receive Copy
Name to Receive Copy
*Initials should be written in ink
Exercise A ( Early Childhood)
Read the following scenario then write a suitable memo.
Ricardo Giles, a child at Miracle Basic school, was playing with his classmates when he pushed off the monkey bar and broke his arm. The child told his parents that he was regularly picked on by the two boys, Mark Morris and Carl Thompson, who had pushed him off the monkey bar. Richard's parents visited the principal, repeated what their son said and threatened to sue the school for its continuous negligence that resulted in their child's injury. As a result of the meeting with Richard's parents, the principal asks you as the form teacher to write a report of the incident and also to respond to Richard's claim of repeated ill treatment by the two boys.
Write the report to be submitted to the principal.
Exercise A (Allied Health)
Read the following scenario then write a suitable memo.
You are an employee at Universal Health Care and currently you are assigned to work the night shift at a retirement home. Ricardo Giles, a geriatric patient under your care, broke his arm when he fell while you were helping him to bathe himself. Matron Carline Hinds, your supervisor, asks you to write a report of the incident.
Write the report to be submitted to the matron. The report should be detailed and should include:
- The first aid rendered.
- The medical condition of the patient (prior to the accident).
- What you intend to do to prevent a recurrence of the incident.
